Task Management

Tasks are the fundamental building blocks of work in Mosic. This guide covers creating, editing, organizing, and managing tasks across the platform.

Creating Tasks

Quick Task Creation

The fastest way to create a task is using the quick create modal.

How to access:

Click ”+ Add New Task” button in the sidebar
Use the “Add new task” input field on the Today page

Field	Type	Required	Description
Task Title	Text area	Yes	Main task name and description
Priority	Dropdown	No	6 levels: Low, Normal, High, Urgent, Critical, Blocker
Start Date	Date picker	No	When task begins
Due Date	Date picker	No	Task deadline
Time Estimate	Duration picker	No	Estimated completion time (e.g., “2h”, “40h”)
Select task list	Dropdown	No	Which list contains this task

Priority Levels

Mosic provides 6 priority levels to help you organize work by importance:

Low - Minimal importance, nice-to-have improvements
Normal (default) - Standard priority tasks, regular workflow
High - Important deliverables requiring attention
Urgent - Time-sensitive tasks needing prompt action
Critical - Business-critical tasks requiring immediate focus
Blocker - Prevents other work, highest priority

Best practices:

Reserve Blocker for truly blocking issues
Use Critical sparingly for business-critical tasks
Urgent for approaching deadlines
High for important deliverables
Normal for regular daily work (most common)
Low for nice-to-have improvements

Creating the Task

Fill in required fields (at minimum, task title)
Click “Save” button to create the task
Task appears in appropriate views

To close without saving, click the X button in the top right.

Task Detail View

Click any task from a list to open the detailed task view with two main panels.

Left Panel - Properties

Cover Image

Optional banner image for the task
Collapsible section

Assignment

Shows who is responsible for the task
User avatar and name displayed
Multiple assignees supported - assign tasks to several team members
Assignees must be workspace members

Schedule

Start Date: Calendar picker for when task begins
Due Date: Calendar picker for task deadline
Time Estimate: Duration field (e.g., “2 hours”) with Focus indicator

Organization

Task List: Shows which list(s) contain this task as colored pill badges
Tags: Field for adding tags to categorize tasks

Progress

Shows task completion metrics

Metadata

Created date and creator
Last updated date

Right Panel - Content

Task Header

Task title
Project/List badges
Status dropdown (Backlog, ToDo, In Progress, In Review, On Hold)
Priority dropdown (all 6 levels)
More options menu (⋮)

Description

Rich text editor for task details
Full description text displayed

Quick Checklist

Collapsible section
Add checklist items to break down work

Attachments

Collapsible section
Add files and documents to tasks

Collaboration Tabs

Comments

Rich text editor with formatting toolbar:
- Text and Heading options
- Bold, Italic formatting
- Lists (ordered and unordered)
- Text alignment
- Link, image, code block
- Table support
“Add a comment” interface
Submit button

Subtasks

Create subtasks under main task
Hierarchical task breakdown

Events

Link calendar events to task
View related events

Activities

Shows task history
Activity log of changes

Relations

Link to other tasks or documents
Manage dependencies

Task Properties

Status Options

Tasks progress through different statuses to track their lifecycle:

Backlog - Planned for later, not yet ready to start
ToDo - Ready to start working
In Progress - Currently being worked on
In Review - Awaiting review or approval
On Hold - Temporarily paused
Blocked - Cannot proceed due to dependencies or issues
Completed - Successfully finished
Cancelled - Abandoned or no longer needed

Status badges are color-coded for quick visual identification. The default status for new tasks is Backlog.

Time Tracking

Mosic provides comprehensive time tracking to help you plan and measure work:

Start date - When task work begins
Due date - Task deadline
Time estimate (time_needed) - Expected duration in minutes
Total duration (total_duration) - Actual time spent from completed linked events
Overdue indicator - Shows “Overdue by X days” when past due date

Time estimates aggregate across views (e.g., “48h” total for a group of tasks). The total duration is automatically calculated from completed calendar events linked to the task.

Lists and Tags

Tasks can belong to one or more lists for flexible organization
Lists organize tasks within projects
Displayed as colored pill badges
Tags provide additional categorization beyond lists
Tasks require a workspace (inherited from task list if not specified)

Global Task Views

Tasks Page - Board View

Access all tasks across your workspace from the global Tasks page.

Features:

Status columns: Backlog, ToDo, In Progress, In Review, On Hold (Blocked, Completed, and Cancelled may also appear)
Task counts per column (e.g., “Backlog (75)”)
Total count displayed (e.g., “85 items”)
Task cards showing:
- Task title
- Status and priority badges
- Project/list tags (colored pills)
- User avatar(s) for assignee(s)
- Due date
- Time estimate
- Overdue indicator

Upcoming Page

View future tasks organized by date:

Timeline/schedule view
Tasks organized by due date
Future task visibility
Planning tool for upcoming work

Task Organization

Organizational Hierarchy

Tasks fit into Mosic’s three-level structure:

Space (top-level container)
└── Project (specific initiative)
    └── List (collection of tasks)
        └── Task (individual work item)

Organization Methods

By Status - Tasks flow through workflow stages

By Priority - Organize by importance (6 levels)

By Date - Time-based organization:

Today - Due today
Upcoming - Future tasks
Overdue - Past due date

By Lists - Group related tasks in collections

Daily Workflow

Recommended task workflow:

Review - Check Today page for tasks due today
Prioritize - Set or adjust priorities
Estimate - Add time estimates for planning
Assign - Set task owners
Execute - Update status as you work
Complete - Mark tasks done when finished

Updating Tasks

To update any task:

Click task from any view
Task detail opens
Edit fields in left panel
Update description
Add comments
Use collaboration tabs

Task Collaboration

Collaborate on tasks through:

Comments - Discuss work with rich text formatting and @mentions
Assignments - Delegate to multiple team members simultaneously
Subscribers - Users mentioned in task descriptions are automatically subscribed for notifications
Relations - Link related tasks and documents
Activities - See complete change history with timestamps
Subtasks - Break down complex work using parent-child task relationships (via parent_task field)

Additional Task Features

Task Flags

Tasks have several boolean flags for special handling:

Is Billable - Mark tasks as billable for client invoicing
Is Private - Restrict task visibility within the workspace
Is Archived - Archive completed or cancelled tasks to reduce clutter

Task Source

Tasks can track their origin:

Source Name - Name of the external source (e.g., “Email”, “GitHub Issue”)
Source Link - URL or reference to the original item

This is useful when tasks are created from external systems or emails.

Automatic Behaviors

Completion tracking - Setting status to “Completed” or “Cancelled” automatically sets the done flag and completed_date
Event completion - When a task is marked as done, related open events past their end time are automatically completed
@Mention subscriptions - Users mentioned in task descriptions are automatically added as subscribers
Duration calculation - Total duration is recalculated when linked events are completed

Best Practices

Write clear task titles - Be specific and actionable
Set realistic estimates - Help with workload planning
Use appropriate priority - Don’t make everything high priority
Add descriptions - Provide context and details
Update status regularly - Keep team informed
Use checklists - Break down complex tasks into steps
Add due dates - Create accountability
Link related tasks - Show dependencies
Use subtasks - Create hierarchical task structures with parent-child relationships
Mention team members - Use @mentions in descriptions to auto-subscribe relevant people

Troubleshooting

Can’t create a task

Solutions:

Ensure you’re in a workspace
Check you have permission to create tasks
Try the ”+ Add New Task” button in sidebar
Verify task title is not empty

Task doesn’t appear after creation

Possible reasons:

Check the date - may not be due today
Look in correct list/project
Check status - may be in Backlog column
Verify correct workspace

Can’t find a specific task

Solutions:

Check different status columns (especially Backlog)
Look in different views (Board, List, Calendar)
Check if it’s in a different list/project
Verify you’re in the correct workspace
Check Upcoming page for future tasks

Quick Reference

Task Creation

✅ ”+ Add New Task” button in sidebar
✅ Quick create modal with all fields
✅ Task title (required)
✅ 6 priority levels
✅ Date pickers (Start, Due)
✅ Time estimate
✅ List selection

Task Detail View

✅ Cover image section
✅ Assignment display
✅ Schedule fields (start, due, estimate)
✅ Organization (lists, tags)
✅ Status and priority dropdowns
✅ Rich text description
✅ Quick checklist
✅ Attachments section
✅ Collaboration tabs (Comments, Subtasks, Events, Activities, Relations)

Task Views

✅ Board view (kanban with status columns)
✅ List view (detailed)
✅ Timeline view (Upcoming page)
✅ Task counts per status
✅ Overdue indicators

Daily Workflow - Using the Today page
Lists - Organizing tasks in lists
Projects - Managing project tasks
Calendar - Scheduling tasks
Activity Feed - Task activity stream

FAQ

Q: What’s the difference between a task and an event?

A: Tasks are work items to be completed with status, priority, and checklists. Events are calendar items with specific start and end times. They can be linked together, and completed events contribute to a task’s total duration.

Q: Can a task be in multiple lists?

A: Yes, tasks can belong to multiple lists for flexible organization, displayed as colored pill badges.

Q: Do I have to assign tasks to lists?

A: No, the task list field is optional when creating tasks. However, tasks always require a workspace.

Q: Can tasks have subtasks?

A: Yes, tasks can have parent-child relationships using the parent_task field. Create subtasks through the Subtasks tab in the task detail view.

Q: Can I assign a task to multiple people?

A: Yes, Mosic supports multiple assignees per task. All assignees must be members of the task’s workspace.

Q: How is total duration calculated?

A: Total duration is automatically calculated from the time spent on completed calendar events linked to the task through the Relations system.

Q: What happens when I mention someone in a task description?

A: When you @mention a user in the task description, they are automatically added as a subscriber to receive notifications about task updates. Mentioned users must be members of the task’s workspace.

Q: What’s the difference between Blocked and On Hold status?

A: Blocked means the task cannot proceed due to dependencies or blocking issues. On Hold means the task is temporarily paused but could resume without resolving blockers.