Activity Feed and Inbox

Stay informed about workspace activity and manage your personal tasks. The Feed shows all workspace activity, while the Inbox organizes tasks requiring your attention.

Feed - Workspace Activity Stream

The Feed shows a chronological log of all activities in your workspace, helping you stay informed about changes, updates, and team activity.

Accessing the Feed

Location:

Left sidebar navigation
Feed icon (RSS symbol)
Badge showing count (e.g., “0”)

Click the Feed icon to open the activity stream page.

Filter Tabs (First Row)

The Feed provides multiple tabs organized in two rows for filtering activities:

First Row Tabs:

1. All Tab (default)

Shows all activities regardless of type
Chronological order (newest first)
Complete activity history across workspace
Displays unread count badge

2. Mentions Tab

Activities where you were mentioned using @username
Direct notifications to you
Can filter by sender who mentioned you
Shows “No mentions found” when empty
Includes unread count badge

3. Sender Tab

Filter activities by who performed them
Grouped by user
Expandable/collapsable user sections
Shows activity count per sender
View specific person’s activities
Displays sender’s full name
Includes unread count for each sender

4. Type Tab

Filter by field that changed
Grouped by field type (status, priority, description, etc.)
Expandable/collapsable field type sections
Focus on specific kinds of changes
Displays readable field labels
Shows activity count per type

Verified activity field types:

Task status changes
Task priority changes
Task description changes
Task assignee changes
Task subscriber changes
Task member changes
Task creation and deletion
Additional field changes tracked per Activity_Config

Filter Tabs (Second Row)

Second Row Tabs:

5. Project Tab

Filter activities by project
Grouped by project name
Expandable/collapsable project sections
Shows project title with folder icon
Dropdown to select specific project
Displays unread count per project
“Mark all as read” button per project

6. List Tab

Filter activities by task list
Grouped by list
Shows “Project Title / List Title” format
Expandable/collapsable list sections
Dropdown to select specific list
Displays unread count per list
“Mark all as read” button per list

7. Importance Tab

Filter by activity importance level
Grouped by importance (High, Medium, Low, Unspecified)
Color-coded importance indicators:
- High: Red (exclamation-triangle icon)
- Medium: Blue (information-circle icon)
- Low: Gray (minus-circle icon)
- Unspecified: Gray (question-mark-circle icon)
Expandable/collapsable importance sections
Dropdown to select specific importance level
Displays unread count per importance level
“Mark all as read” button per importance level

Activity Card Information

Each activity displays detailed information in an enhanced card format:

User Information:

User name in bold (e.g., “Someone”)
Activity action in gray text following username
Color-coded and icon-based activity type indicator
Hover effects with glow animations

Activity Icons (by type):

Task: Green check-square icon
Project: Blue folder icon
Comment: Purple message-circle icon
Mention: Orange at-sign icon
User: Yellow user icon
File: Gray file icon
Milestone: Red flag icon
Default: Activity icon for unknown types

Activity Details:

Action description generated from activity type and action
- Examples: “created a new task”, “completed task”, “added a comment on”
Target item as clickable link (task/project/list name)
Link navigates to the related document

Status and Priority Indicators:

Status badge with color coding:
- Completed: Green
- In Progress: Blue
- On Hold: Yellow
- Cancelled: Red
- Default: Gray
Priority dot indicator (if priority set):
- Blocker: Red
- Critical: Pink
- Urgent: Orange
- High: Amber
- Normal: Blue
- Medium: Yellow
- Low: Green

Timestamp:

Relative time format:
- Same day: Time (e.g., “2:30 PM”)
- Yesterday: “Yesterday”
- Last 7 days: Day name (e.g., “Monday”)
- Older: Date (e.g., “Jan 15”)

Using the Feed

Stay Informed:

Check Feed regularly for workspace updates
Use filter tabs to focus on relevant activities
Check Mentions to see where you’re tagged
Track specific people with Sender filter
Follow specific changes with Type filter

Team Awareness:

Monitor what’s happening in workspace
Track changes as they occur
Understand who’s doing what
See important status changes
Implicit communication through activity visibility

Find Information:

Filter by person (Sender)
Filter by change type (Type)
Check your mentions (Mentions)
Project-specific activity (Project filter)
List-specific activity (List filter)
Important changes (Importance filter)

Inbox - Personal Task Management

The Inbox is your personal task management center, organizing all tasks that require your attention.

Accessing the Inbox

Location:

Left sidebar navigation
Inbox icon (📥 envelope)
Badge showing task count (e.g., “77”)

Inbox Page Layout

Left Panel - Task List:

Task card layout with virtual scrolling for performance
Quick add task input at top
Task filter button for filtering options
Total time estimate display
Task count badge
Empty state message when no tasks
Drag and drop support for task organization

Right Panel - Weekly Calendar:

Multi-day weekly calendar view
Hourly grid with date headers
“All day” row at top
Scheduled events visible
Same calendar component as Today page

Task Items in Inbox

Tasks appear as interactive cards with full information:

Information Displayed:

Task title (clickable to open details)
Checkbox for marking complete
Status indicator
Priority badge (Low, Normal, High, Urgent, Critical, Blocker)
Project/list tags (colored pill badges)
Time estimate (if set)
Due date (if set)
Start date (if set)
Assignee avatar
Drag handle for reordering

Task Filtering: The Inbox includes a TaskFilter component with multiple filter options:

Filter by status
Filter by priority
Filter by project
Filter by list
Filter by assignee
Filter by due date
Filters saved to localStorage with key “inbox”

Managing Tasks in Inbox

Viewing Tasks:

Navigate to Inbox page
Scroll through task list (uses virtual scrolling for performance)
Click task to open details in full view
Use filters to narrow down task list

Quick Actions:

Check checkbox to mark task complete
Drag and drop tasks to reorder
Use Quick Add to create new tasks without leaving Inbox
Click task title to open full task details

Task Count:

Badge updates with total task count
Shows number of tasks in inbox
Reflects items needing attention
Example: “77” tasks

Time Summary:

Total time estimate displayed in header
Helps plan your workload
Shows cumulative time for all inbox tasks

Organizing Your Inbox

Daily workflow:

Start day with Inbox check
Review task count and time estimates
Use filters to focus on priority items
Process tasks by importance
Check off completed tasks
Add new tasks as they come up

Best practices:

Keep inbox manageable (process tasks regularly)
Use filters strategically:
- Filter by due date for time-sensitive items
- Filter by priority for urgent work
- Filter by project for focused work sessions
Leverage Quick Add for fast task capture
Use drag and drop to prioritize manually
Review and update task estimates regularly

Feed vs. Inbox

When to Use Each

Use Feed when:

Need team awareness and collaboration visibility
Understanding context of changes
Tracking workspace-wide activity
Monitoring project progress
Seeing who’s working on what
Following specific people’s contributions
Reviewing changes by type or importance

Use Inbox when:

Processing your personal tasks
Managing your daily workload
Organizing tasks by priority
Planning time and estimating work
Quickly adding new tasks
Focusing on your assignments
Reviewing your schedule alongside tasks

Key Differences

Feature	Feed	Inbox
Scope	Workspace-wide activities	Personal tasks
Purpose	Team awareness & activity tracking	Task management & execution
Content	Activity log (changes, updates)	Task list with full metadata
Count Badge	Unread activities	Total task count
Focus	Historical information	Actionable work items
Organization	Chronological or grouped by filters	Filterable task list
Interaction	Read-only activity viewing	Task creation, completion, reordering
Right Panel	Activity details	Weekly calendar view

Activity Timestamps

All activities show timestamps:

Relative time format (e.g., “4 months ago”)
Humanized display
Recent activities first
Chronological order (newest to oldest)

Best Practices

Monitoring Activity

Feed habits:

Check Feed daily for workspace updates
Use Mentions tab for direct notifications
Filter strategically based on your needs
Track critical status and priority changes
Follow project activity during active work

Managing Inbox

Notification habits:

Process notifications regularly (don’t let accumulate)
Start each day with Inbox review
Prioritize high-priority and urgent items
Respond to mentions promptly
Update assigned tasks
Clear non-actionable items

Team Coordination

Using Feed for collaboration:

Review team member activity (Sender filter)
Understand context of changes
Identify patterns and blockers
Stay synchronized with team work

Advanced Features

Feed Panel Resizing

The Feed panel is resizable:

Hover over right edge of feed panel
Blue resize handle appears
Click and drag to resize
Width snaps to common sizes (448px, 512px, 576px)
Minimum width: 320px, Maximum width: 640px
Width saved to localStorage for persistence
Resize cursor changes during drag

Virtual Scrolling

Both Feed and Inbox use virtual scrolling for performance:

Only visible items are rendered
Handles large lists efficiently
Smooth scrolling experience
Dynamic item sizing
Automatic position updates

Mark as Read

Feed activities can be marked as read:

Individual activity marking
“Mark all as read” button available for filtered groups
Appears when filtering by:
- Sender (mark all from that sender)
- Type (mark all of that type)
- Project (mark all from that project)
- List (mark all from that list)
- Importance (mark all at that importance level)
- Mentions with specific sender

Activity Grouping

Activities are grouped intelligently:

Collapsed by default when switching tabs
Click chevron to expand/collapse groups
Expanding one group collapses others of same type
Shows unread count per group
Visual indicators for group state

Troubleshooting

Feed shows “No feeds found”

Solutions:

Check if workspace has recent activity
Verify filters aren’t excluding everything (check All tab)
Ensure you have workspace permissions
Try refreshing the page
Check if you’ve archived all activities

Not seeing expected activities

Possible reasons:

Active filters excluding activities
Activity type not configured in Activity_Config
Permission restrictions on source documents
Activity deduplication (rapid changes collapsed)

Solutions:

Switch to All tab to see all activities
Check dropdown filters (Project, List, Importance)
Verify access to related tasks/projects
Clear collapsed groups to see hidden activities
Refresh the page to load new activities

Too many tasks in Inbox (77+)

Solutions:

Use Quick Add to break large tasks into subtasks
Apply filters to focus on current priorities:
- Filter by due date for urgent items
- Filter by project for focused work
- Filter by priority for important tasks
Complete and archive finished tasks regularly
Delegate tasks to team members
Move tasks to specific lists for later

Feed panel too narrow/wide

Solutions:

Hover over right edge of feed panel
Drag resize handle to adjust width
Panel snaps to common widths for consistency
Width preference saved automatically
Reset by dragging to default 448px width

Activities not grouping correctly

Possible reasons:

Viewing All tab (shows ungrouped chronological list)
Groups collapsed (click chevron to expand)
Filter applied showing different grouping

Solutions:

Switch to appropriate tab (Sender, Type, Project, List, Importance)
Click chevron icons to expand collapsed groups
Check filter dropdown selections
Refresh to reload grouping

Quick Reference

Feed Tabs (First Row)

✅ All - All activities with unread count
✅ Mentions - @mentions with sender filter
✅ Sender - Grouped by user, expandable
✅ Type - Grouped by field type, expandable

Feed Tabs (Second Row)

✅ Project - Grouped by project, expandable
✅ List - Grouped by list (Project/List format), expandable
✅ Importance - Grouped by level (High/Medium/Low), color-coded

Feed Features

✅ Resizable panel (320-640px)
✅ Virtual scrolling for performance
✅ Mark as read (individual and bulk)
✅ Collapsible groups (default collapsed)
✅ Unread count badges per group
✅ Activity type icons with colors
✅ Clickable links to related documents
✅ Relative timestamps with smart formatting
✅ Width saved to localStorage

Feed Activity Types

✅ Task changes (status, priority, description, assignees, members, subscribers)
✅ Project changes
✅ Comments and replies
✅ Mentions (@username)
✅ User actions (joined, left)
✅ File uploads
✅ Milestone events
✅ Document creation and deletion

Inbox Features

✅ Task list with virtual scrolling
✅ Quick Add task input
✅ Task filter with multiple options
✅ Total time estimate display
✅ Task count badge
✅ Drag and drop reordering
✅ Weekly calendar (right panel)
✅ Checkbox for task completion
✅ Empty state message
✅ Resizable panel (320-640px)
✅ Filter persistence in localStorage

Activity Card Information

✅ User name in bold
✅ Color-coded activity icon with hover glow
✅ Action description
✅ Clickable target link
✅ Status badge (color-coded)
✅ Priority dot indicator
✅ Smart relative timestamps

Tasks - Task management and updates
Settings - Notification preferences
Navigation - Accessing Feed and Inbox
Daily Workflow - Today page with similar timeline

FAQ

Q: What’s the difference between Feed and Inbox?

A: Feed shows all workspace activity (changes, updates, mentions) for team awareness and tracking. Inbox shows your personal task list with full task management capabilities (create, complete, reorder, filter).

Q: How do I mention someone?

A: Use @username in comments or task descriptions. Mentions appear as activities in the recipient’s Mentions tab in the Feed.

Q: Why do I have so many tasks in my Inbox?

A: High task counts occur when tasks are assigned to you, you create tasks, or tasks don’t have specific lists assigned. Use filters to focus on priority items and regularly complete or move tasks to appropriate lists.

Q: Can I resize the Feed or Inbox panels?

A: Yes, both panels are resizable. Hover over the right edge to see the resize handle, then drag to adjust. Width is saved automatically and persists between sessions.

Q: How do I mark Feed activities as read?

A: Use the “Mark all as read” button that appears when viewing filtered groups (by sender, type, project, list, or importance). Individual marking may also be available.

Q: Why are groups collapsed in the Feed?

A: Groups collapse by default when switching tabs to keep the interface clean. Click the chevron icon to expand a group. Expanding one group automatically collapses others of the same type.

Q: How does activity deduplication work?

A: Rapid changes to the same field by the same user are collapsed into a single activity showing the original old value and latest new value. This prevents feed spam from multiple quick edits.

Q: Can I filter activities by date?

A: Date filtering uses the relative timestamp system (same day, yesterday, last 7 days, older). Specific date range filtering is not currently visible in the interface.

Q: What’s the importance level in activities?

A: Importance (High, Medium, Low, Unspecified) is determined by the Activity_Config for each field type. It helps prioritize which activities need attention.

Q: Can I export my Feed or Inbox?

A: Export functionality is not currently documented in the interface. Contact your workspace administrator for data export options.

Q: How do I add tasks to my Inbox quickly?

A: Use the Quick Add input at the top of the Inbox. Type your task title and press Enter. You can also drag existing tasks into the Inbox or create tasks from other views.

Q: Why don’t I see my calendar events in the Feed?

A: The Feed tracks document changes and activities. Calendar events appear in the calendar panel on the right side of both Feed and Inbox pages.